Smart Product Updates for Epos Now

Manually updating products one by one, or exporting to spreadsheets and re-importing, is slow and prone to mistakes. With Flow, you just tell it which products to target — by supplier, brand, category, or even product data like price — and apply the updates in one go. No cluttered spreadsheets, no manual slog, just clean, accurate updates in bulk.

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Keeping product data up to date in Epos Now is vital — but it’s often slow and messy:

Staff spend hours clicking through products one by one to change prices or categories.
Spreadsheet imports are fiddly and risky — one wrong column can cause major errors.
Out-of-date or inconsistent product info leads to confusion at the till.
Promotions, supplier changes, or seasonal price adjustments often get delayed because updates take too long.
Mistakes in bulk uploads can overwrite correct data, creating more problems than they solve.

Bulk updates with pinpoint accuracy — no spreadsheets required.

Flow makes product updates simple. Instead of editing items manually or wrestling with spreadsheets, you set the rules and Flow does the rest. Target products by supplier, brand, category, or even product fields like price — and apply updates in one safe, automated run. Use our simulation mode to make sure all looks good before running the live update.

Set your filters

Choose exactly which products to update — by supplier, brand, category, or product data.

Set what changes need to be made

Decide what to change — price, visibility, category, description, or any other field.

Preview safely

Run a simulation to see the changes before they go live, so you can check everything looks right.

Apply instantly

Flow updates all selected products at once — clean, consistent, and error-free.

The difference you’ll notice straight away:

Update thousands of products in minutes — no more one-by-one edits.
Target exactly the right items — updates based on supplier, brand, category, or product data.
Avoid spreadsheet risks — no mismatched columns or overwriting correct data.
React faster to change — price updates, promotions, and product clean-ups done on schedule.
Keep product data accurate — reducing till errors and customer confusion.

See it in action

Watch how Flow applies bulk updates with filters and rules — updating products in seconds without the risks of spreadsheets.

Other ways to use this solution

Bulk update supplier changes — reassign products when suppliers are merged or replaced.
Apply seasonal price changes across entire categories in one go.
Update product visibility (hide discontinued items or show new launches instantly).
Standardise naming or descriptions across brands or categories for a cleaner till.
Reset cost prices or margins when needed, without editing products one by one.
Tag or categorise products consistently to support reporting and analysis.

Without Flow	With Flow
Staff edit products one by one in the back office	Flow updates thousands of products at once
Risky spreadsheet imports cause mismatched data	Updates run safely with a built-in preview
Hard to target only the products you need	Filter by supplier, brand, category, or product data
Price and promotion changes take too long to roll out	Updates apply instantly, keeping tills accurate
Inconsistent product data leads to confusion at checkout	Clean, standardised product info across all tills

This solution can be achieved using the following templates. You can choose which of the templates you want to use – one or more.