Example emailStock needs attention.
4 products have negative stock at Oxford.
Flow · Alerts & monitoring
Know when something needs attention.
Turn the checks your team repeats into useful notifications. Flow watches the relevant POS data on schedule and tells the right person only when the condition you define is met.
Exceptions found automaticallyUseful context includedRight person notified
Example emailDefine once. Check automatically.
The right person hears about the exception—not every normal result.
Turn one recurring check into a saved rule. Flow runs it on schedule, keeps a history of the matches and sends a notification when there is something to act on.
A precise rule becomes a clear notification with the context to respond.
01
Describe the exception
Choose the records and conditions that separate a genuine issue from normal activity.
02
Preview real matches
Check the matching rows and their connected context before the alert starts running.
03
Choose who needs to know
Set the recipients, subject and message so the notification reaches the person who can respond.
04
Let Flow keep watch
Run the check automatically and keep a record of when each alert matched and was delivered.
Does Flow work with your POS?
Choose your platform to see the available data, templates and signup route.
Practical monitoring
Catch the things that are easy to miss between reports.
Monitor sales, stock, staff activity, catalogue quality and operations without asking managers to keep checking another dashboard.
Negative stock at any location
Notify an operations manager only when tracked stock crosses below zero.
Explore template →Large refund or manual discount
Tell the right regional manager or finance contact when the value crosses your limit.
Explore template →Products missing cost or supplier
Catch catalogue gaps before they distort margins and purchasing.
Explore template →No sales recorded by midday
Identify a store, till or process issue without checking each location.
Explore template →Expected till closure missing
Give store managers a simple list of missing closures to follow up.
Explore template →Sales target reached
Notify the right manager when a location crosses the sales value you define.
Explore template →Ready to act on
Send the answer, not just an alarm.
A useful alert explains what matched, where it happened and which records need attention. Customise the email around the action you want the recipient to take.
01
Name the issue clearly
Use your own subject and message so the recipient knows why the alert matters.
02
Include the matching records
Show the relevant rows in the email and attach the full output when more detail is useful.
03
Add the business context
Include related location, staff, supplier, product or transaction fields in the same result.
ToOperations team
4 products have negative stock in Oxford
These products crossed below zero during the latest scheduled check.
ProductLocationStock
House blend 1kgOxford−3
Decaf blend 1kgOxford−1
See what you can build with Flow.
Explore practical reports, data feeds and alerts for finance, stock, sales, marketing and operations.
What do you wish you knew sooner?
Turn one recurring check into a reliable alert.